MIT UAI Summit Privacy Policy

Last Updated: July 3, 2025

Effective Date: June 24, 2025

This Privacy Policy explains how MIT and StartSmart SEE (“we,” “us,” or “our”) collect, use, share and protect your personal data when you register for or attend the MIT UAI Summit (the “Event”).

1. Who We Are.  MIT and StartSmart SEE are joint data controller responsible for your personal data in connection with the Event.

StartSmart SEE Contact Information:

Green Technology Enterprise Forum / StartSmart South Eastern Europe

Address Perikleous 49, Neo Psichiko 154 51, Greece

Email: info@startsmartsee.org

Office: +302169002981

MIT Contact Information: 

MIT on behalf of MIT Open Learning

77 Massachusetts Avenue 

Cambridge, Massachusetts 02139, USA

2. What Personal Data We Collect.  We may collect and process the following categories of personal data:

  • Contact details: Name Email address, phone number, mailing address

  • Marketing preferences

  • Media: Photos, video or audio recordings from the Event (with appropriate notice)

3. How We Use Your Data.  We process your personal data for the following purposes:

4. How We Share Your Data.  We may share your personal data with:

  • Service providers assisting with event logistics, ticketing, or communications

  • Event partners or sponsors (if applicable, with your prior consent)

  • Public authorities if required by law

  • Venue operators and security services

We do not sell your personal data.

5. International Data Transfers.  If your personal data is transferred outside the European Economic Area (EEA), we do so only with your consent.

6. How Long We Keep Your Data.  We retain your personal data only as long as necessary to fulfill the purposes above or to comply with legal obligations, typically:

  • Event-related data: 6 months

  • Marketing consent: Until withdrawn

7. Your Rights Under the GDPR.  You have the right to:

  • Access your personal data

  • Correct inaccurate or incomplete data

  • Request erasure of your data (“right to be forgotten”)

  • Restrict or object to processing

  • Data portability (where applicable)

  • Withdraw your consent at any time

To exercise your rights, contact us at dataprotection@mit.edu and  info@startsmartsee.org

If you believe your data has been handled improperly, you have the right to lodge a complaint with a supervisory authority in your EU country of residence.

8. Security Measures.  We use appropriate technical and organizational measures to protect your personal data, including secure servers, encryption, and access controls.

9. Photography and Recordings. The Event may be photographed or recorded. By attending, you may appear in these recordings. Where required, we will ask for your consent prior to any identifiable use.

10. Contact Us.  For questions about this Privacy Policy or how your data is handled, please contact dataprotection@mit.edu and  info@startsmartsee.org